RFID archive room monitoring system

In recent years, my country's archives industry has made great progress. As the scale expands, the number also increases day by day, the types of archives become increasingly diversified, and the amount of information expands rapidly. However, the problems caused by traditional archives management methods and technologies are becoming increasingly prominent:

1. The storage, transfer, outgoing, filing and destruction of Files can only be managed through paper registration and other means;

2. There is no process record for the entry and exit of files;

3. File review takes a long time and the workload is heavy;

4. The file inventory operation is unscientific;

5. The management of expired files lags behind.

In view of the current status of archives management, the technological upgrading and transformation of archives management in a certain aerospace institute is urgent. We integrate the new generation of RFID technology for item tracking and information identification to build the Hospital's document archives warehouse monitoring and management system (referred to as the RFID archives warehouse monitoring and management system) to effectively improve the security, confidentiality and traceability of documents and archives;

System goals:

1. Prevent document management personnel from taking out controlled documents without approval;

2. Ensure that 100% of controlled documents entering and exiting the warehouse are recorded;

3. Take inventory at any time, accurately locate, and achieve efficient retrieval and access of controlled documents;

4. Improve the level of document information management.

The system adopts advanced B/S architecture, and the overall functional design is as follows:

The RFID archive warehouse monitoring and management system uses advanced RFID automatic identification technology and computer software technology. It uses RFID electronic tags as information storage media and is packaged on archive bags. The basic information of the archives and the receipt and return records are Stored in the RFID chip. Utilize RFID reading and writing equipment such as non-contact intelligent management Library-borrowing-machine-touch-query-intelligent-terminal-all-in-one-machine.html target='_blank'>workstations and intelligent file racks cooperate with the back-end database management system to realize real-time and efficient management mode of file borrowing, return, search, inventory and other work processes, and realize the whole life of files. Cycle management. The system installs smart security doors at the entrance and exit of the confidential archives room. Through long-range RFID authentication, it can realize automatic anti-theft and file entry and exit confirmation functions.

With the technical advantages of RFID-Internet of Things applications, it can truly help archives staff strengthen management methods, improve work efficiency, and prevent the leakage, loss, and theft of confidential documents. According to the management authority, the confidentiality level and borrowing information of any document can be retrieved instantly, and the business system will perform different confidentiality treatments, minimizing the confidentiality issues caused by inflexible management information query.