Intelligent file management system uses UHF RFID technology to improve file management efficiency

With the development of government agencies and institutions, the number of various information and archival materials has continued to increase, and the types of archives have become more and more diverse. The traditional paper storage method can no longer meet the actual needs. There are some problems with the traditional archive management method, such as the inefficiency of manual management methods, the easy disruption of archive storage order, the time-consuming review and viewing of archives, the low level of archive informatization, and the low efficiency of archive aggregation.

Difficulties in traditional archive management

1. The traditional archive production and management methods are inefficient: the work content is cumbersome, manual processing of archives takes a lot of time, and the operation is complicated, resulting in lengthy processing time.

2. The storage order of archives is easily confused: due to the blindness and inevitable errors of human operation, the storage order of archives is often disrupted, resulting in confusion and difficulty in searching.

3. It takes a lot of time to review and view archives: with the increase in the number of archives, it is necessary to search and review specific archives one by one to find all archives, which is very time-consuming.

4. The traditional archive management method lacks the level of informatization: the manual recording method cannot achieve real-time statistical analysis of the use of archives, and cannot meet the informatization needs of archive management.

5. Low efficiency in the collection of archives: Due to the large number of archives, it is a huge project to collect all the archives, which requires a lot of manpower and time.

In view of the problems existing in the current archive management methods, it is urgent to upgrade and transform the archive management plan to improve efficiency and accuracy.

RFID archive management solution

UHF RFID technology plays an important role in archive management. It can change the difficult status quo of traditional archive management methods. By adopting UHF RFID automatic retrieval technology and computer system technology, UHF RFID tags are used as information storage media and pasted on archive bags. The basic information and return records of archives are Stored through UHF RFID integrated chips. The UHF RFID Reader is combined with the background management database query intelligent management system to realize the information management of the whole process of archive reading, return, search and collection.

The UHF RFID intelligent archive management system is built with RFID equipment as the key, among which the UHF RFID intelligent archive cabinet is particularly important. As the main equipment of the UHF RFID intelligent archive management system, the intelligent archive cabinet realizes the real-time monitoring system of the archives on the archive rack, and has the functions of loading and precise positioning in layers, faces and sections, which is conducive to the necessary operations such as viewing and summarizing the real-time monitoring system. The intelligent archive rack is embedded with an UHF RFID reader for identification of the archives on the shelf.

RFID four-channel reader is equipped with an antenna supporter, which can realize the instant operation of 32 antennas per device, and maximize the instant management of each single File.

The archive cabinet adopts a separate design scheme, fixing the UHF RFID Antenna in the cabinet, and connecting it to the UHF RFID reader only through the radio frequency line. The plug-in connection method is adopted, which not only ensures the connection reliability, but also saves installation time and manpower, and can easily disassemble or install the RFID archive cabinet.

Core functions of UHF RFID intelligent archive management system

Integrated UHF RFID reader: Realize real-time summary scanning of archives on the archive shelf, and realize online monitoring and precise positioning of all archives.

UHF RFID Access Control system infrared sensing detection equipment: When the archive manager enters the compact cabinet to obtain archive materials, the system can automatically identify the manager's entry and exit to ensure the safety of the archive manager.

Archive material orderly management system: Using UHF RFID technology for archive storage and search, it can automatically find the geographical location of the archive and open the corresponding storage cabinet. After the archive data is sorted, the system will automatically generate identification information and place multiple materials in the corresponding position. Through the UHF RFID reader on the shelf, the data information is transmitted to the network server database for query, without manual operation to change the storage location.