The RFID File management solution applies modern Internet of Things, RFID radio frequency identification and other technologies, and attaches RFID electronic tags to each file. , The mobile inventory equipment is perfectly combined with the archives information management system to realize the whole-process tracking management, location management, automatic archives inventory, intelligent analysis and other functions of the archives entity circulation process, optimize the archives management process to the greatest extent, and reduce the labor intensity of receiving, inventorying and searching. Save manpower and material resources, improve the efficiency of file storage and utilization, and strengthen file management security.

Use the Internet of Things technology to realize the functions of multiple file identification, quick inventory, location query, and shelf guidance, and improve work efficiency.

Use identification technology to realize file borrowing, fast registration, and automatic capture of file utilization information.

Use RFID and infrared detection technology to realize the whole-process monitoring and management function of file entry and exit.

Use big data technology to carry out file management and use data statistical analysis to provide decision support.

Overview of Intelligent File Management Solution

RFID intelligent file management is to attach RFID file electronic tags to file boxes, file bags or single-page files to realize intelligent management of file input, inventory, borrowing and return, positioning, security and anti-theft.

RFID intelligent file management

The main management methods of the intelligent file management solution are as follows:

1. Large file management, more than 100,000 volumes or general file management. RFID electronic tags can be pasted into archives, and RFID Readers can be used to quickly identify borrowing and return locations. Radio frequency security doors are installed at key positions for safe access management of archives. Archive inventory vehicles or portable devices are used to realize archive inventory positioning , which is a cost-controllable file management solution.

RFID intelligent file management

2. Box-packed file management, install a lightable RFID electronic tag in each file box, install a radio frequency antenna in the file rack to locate the file in real time, turn on the corresponding RFID electronic tag light to quickly locate the file box when borrowing, It is mainly suitable for frequently used small and medium file management solutions.

3. Single-page file management, mainly used for confidential files and personal files with high security level. The file label is pasted on each page of the file, and an RFID reader and a radio frequency antenna are installed in the cabinet to identify the file and identify the file in real time.

RFID intelligent file management

4. Certificate management, mainly involving important certificates, such as car qualification certificates, bank seal cards, biological blood collection cards, bank mortgage files, etc., these certificates are Stored in smart filing cabinets equipped with RFID readers and radio frequency antennas to achieve automatic inventory , positioning, and realizing fast and accurate borrowing and returning.

RFID smart filing cabinet solution

1. Overview of smart filing cabinet solutions

Smart file cabinets are mainly used for strictly confidential documents, such as confidential documents, important personnel documents, design drawings and sensitive confidential documents. These files can be only one page or multiple pages. Traditional RFID tag management interferes with each other due to the close overlap of tags, which affects the identification effect and cannot meet the management requirements. In view of this situation, the intelligent file cabinet released by Shanghai Yingxin adopts HR37X8 series readers, which support the ISO/IEC 18000-3 Mode3 EPC Class-1 protocol. Interference, multiple documents with overlapping tags can be accurately identified, enabling RFID management. The ISO/IEC 18000-3 protocol is the standard protocol of China's financial IC card, which has the characteristics of good confidentiality, fast recognition speed, and no label omission. In practical applications, the recognition speed can reach 240 sheets per second, and 1000 documents can be read in 9 seconds without missing the recognition effect.

2. Technical advantages of ISO/IEC 18000-3 protocol applied to intelligent filing cabinets

1. It can be stacked and read, and the electronic label can be pasted on each page of documents to accurately identify overlapping multiple documents.

2. Fast recognition speed, currently up to 240 sheets per second, more than twice that of traditional ISO/IEC 15693 protocol electronic tags.

3. Good security and confidentiality, multiple encrypted versions ensure the security of file management.

4. Data can be obtained from non-metallic materials, such as reading a whole box of documents together.

5. Convenient system integration, customized intelligent filing cabinets, and antenna modifications can also be installed in existing filing cabinets.

6. Strong anti-interference performance, the recognition range is within the range of the antenna, and the files beyond the range of the antenna cannot be recognized.

7. Customized anti-metal antennas can adapt to metal environments, such as high-density racks.

3. The main functions that can be realized by intelligent filing cabinets

1. Single-page file online inventory function

The smart filing cabinet has a built-in reader and antenna, which can read stacked single-page filing labels in real time, and realize automatic inventory or on-demand inventory.

2. Quickly identify file transfers

Quickly identifying multiple files during file transfers can improve transfer efficiency.

3. Parallax frame and layer recognition function

The returned single-page document may be placed at the wrong height, or in the wrong filing cabinet, and the LED antenna will automatically turn on to remind the manager of the wrong location, and the wrong document may also be displayed during inventory.

4. File security management

There is a high-frequency security inspection door at the entrance of the archives room, which provides real-time sound and light alarms for unauthorized archives, providing technical support for the security management of archives.