What is the full life cycle management process of RFID assets in universities?

What are the fixed Assets of colleges and universities?

Fixed assets of universities refer to items purchased or constructed by universities for the purpose of teaching, scientific research, management, etc., with a service life of more than one year and a value above a certain standard. The fixed assets of universities mainly include the following categories:

Machinery and equipment: refers to various machinery, instruments, instruments, electronic equipment, etc. used by colleges and universities for teaching, scientific research, office work, daily life, etc., as well as auxiliary equipment and Tools matching the machine and equipment.

Books and cultural relics: refers to various books, newspapers, audio-visual materials, etc. used by universities for teaching, scientific research, office and other purposes, as well as cultural relics and treasures with historical, artistic or scientific value.

Data archives: refers to the historical records of various texts, charts, audio and video and other different forms and carriers that are directly formed by the activities of enrollment, teaching, scientific research, management and other activities of colleges and universities and are of preservation value to students, schools and society.

Office supplies: such as tables, chairs, cabinets, computers, printers, folders, notebooks, etc.

The fixed assets of universities are important financial resources of universities and have an important impact on the teaching quality and scientific research level of universities. Colleges and universities should allocate and manage fixed assets rationally, achieve effective utilization, and prevent waste and losses.

How universities use RFID technology to manage the full life cycle of fixed assets

The RFID ASSET MANAGEMENT system can be divided into eight modules according to the overall functions: personal information management, daily asset management, asset inventory management, asset location management, asset alarm management, asset query management, asset report management and system maintenance management. Specifically, universities using RFID technology for full life cycle management of fixed assets can be achieved through the following steps:

Tag assets: Associate each fixed asset with a unique RFID tag for tracking and identification.

Record information: Store information related to assets in RFID tags, such as production date, purchase date, warranty period, etc.

Inventorying assets: Using RFID Readers to inventory assets can quickly and accurately identify and record the location, status and other information of each asset.

Tracking assets: With RFID technology, the location and status of assets can be tracked in real time, including whether they are in use, need repair, or have been scrapped.

Maintain assets: Using RFID technology, assets can be maintained and maintained regularly to ensure their normal operation and extend their service life.

Retirement of assets: When an asset reaches the end of its life cycle, RFID technology can be used to safely retire it and record the time and reason for its retirement.

Through these steps, you can realize the management of the entire life cycle of fixed assets, improve asset utilization, reduce maintenance costs, reduce asset losses and other issues.

What are the benefits of universities using RFID for full life cycle management of fixed assets?

RFID technology is a wireless radio frequency communication technology that can realize automatic identification and tracking of objects. RFID technology can be used for the full life cycle management of fixed assets in universities, from procurement, warehousing, use, maintenance, inventory to scrapping, etc., to achieve real-time monitoring and optimization of assets. Specifically, RFID technology can bring the following benefits:

RFID technology can improve the efficiency and accuracy of fixed asset procurement. By attaching RFID tags to fixed assets, rapid registration and verification of assets can be achieved, avoiding manual entry errors and duplication. At the same time, RFID technology can be connected with the supplier's information system to realize the automatic exchange and synchronization of purchase orders, delivery orders, warehousing orders and other data, improving the transparency and traceability of the procurement process.

RFID technology can improve the efficiency and security of storage and use of fixed assets. By installing RFID readers in warehouses and places of use, real-time positioning and status monitoring of fixed assets can be achieved, and abnormal situations, such as asset loss, damage, expiration, etc., can be detected and dealt with in a timely manner. At the same time, RFID technology can be connected with the financial system and the information system of the user department to realize the automatic recording and updating of data such as automatic entry and exit of fixed assets, receipt and return, depreciation and amortization, and improve the accuracy and standardization of asset management.

RFID technology can improve the maintenance efficiency and quality of fixed assets. By storing relevant maintenance information on fixed assets, such as maintenance cycles, maintenance records, maintenance personnel, etc., intelligent maintenance reminders and early warnings for fixed assets can be realized to avoid missed inspections or excessive maintenance. At the same time, RFID technology can be connected with the information system of the maintenance department to realize automatic exchange and feedback of maintenance applications, maintenance progress, maintenance results and other data, improving the efficiency and quality of the maintenance process.

RFID technology can improve the efficiency and accuracy of inventory of fixed assets. By using handheld or vehicle-mounted RFID readers, rapid inventory and verification of fixed assets can be achieved, greatly reducing inventory time and labor costs. At the same time, RFID technology can be connected with the inventory system to realize automatic uploading and analysis of inventory results, timely discovery and processing of inventory differences, and improve the reliability and consistency of inventory data.

RFID technology can improve fixed asset retirement efficiency and compliance. By storing relevant scrap information on fixed assets, such as reasons for scrapping, scrapping time, scrapping methods, etc., intelligent scrapping reminders and audits of fixed assets can be realized to avoid premature or late scrapping. At the same time, RFID technology can be connected with the scrapping system to realize the automatic exchange and recording of scrapping application, scrapping approval, scrapping execution and other data, improving the compliance and traceability of the scrapping process.

In short, RFID technology can bring many benefits to the full life cycle management of fixed assets, such as improving efficiency, reducing costs, increasing safety, optimizing resource utilization, etc. Therefore, using RFID technology for full life cycle management of fixed assets is an advanced management model worthy of promotion and application.