RFID technology strengthens the security of intelligent file management

With the rapid development of enterprises and institutions, the number of various information archives has gradually increased, and the types of archives have also become diversified. The intelligent File management system relying on RFID technology has greatly improved the efficiency of file management. Not only has the speed increased, but more importantly, the accuracy of the shelf has also been qualitatively improved. RFID technology strengthens the security of intelligent file management.

RFID is a non-contact automatic identification technology that automatically identifies target objects and obtains relevant data through radio frequency signals. It has long-distance, batch reading, and can identify item information in stationary and moving states. Compared with traditional automatic identification technology represented by barcodes, RFID application solutions in archive management have very obvious advantages:

1. Quick scan

RFID Readers can identify multiple RFID tags at the same time, which is the key to RFID improving management efficiency. The identification of multiple tags means that information on incoming and outgoing files can be obtained in batches in a faster manner.

2. Small size and diversified shapes

RFID does not need to match the fixed size and printing quality of paper for reading accuracy. It is more suitable for miniaturization and diversified forms. It can be easily embedded or attached to files, which is not easy to be damaged and is safer.

3. Reusable

The data Stored in RFID electronic tags can be dynamically updated, recycled and used multiple times. In the archives management project, an electronic tag is bound to an archive bag. During the entire circulation process of the archives, even if the business process of the archives changes, Electronic labels can also modify information in real time to adapt to new business processes and be used repeatedly to achieve more efficient management with lower implementation costs.

4. Penetration and screen-free reading

RFID can easily penetrate non-metallic materials such as paper, wood and plastic for penetrating communication, which also creates conditions for batch reading of files.

RFID also has the characteristics of long-distance and uniqueness. These characteristics can be used in RFID file management systems to achieve more precise entry, exit, and storage control, improve work efficiency, reduce management costs and human errors, and create efficient file management. and intelligence.

The main tasks of file management are: labeling, distribution, receiving and other processes. By installing an RFID electronic tag on each file box and binding the file information, at each key node, the electronic tag information is collected through reading and writing equipment. , to achieve the identification of files, thereby realizing RFID intelligent file management solutions.

The file management system is designed using a three-layer architecture: the first layer is the collection layer, which mainly collects data through radio frequency identification equipment and other automatic identification equipment, including RFID electronic tags and RFID readers; the second layer is the network layer, that is, through wireless Communication technology transfers the collected data to the central database, including wireless access equipment and related network equipment; the third layer is the application program, which manages the collected data, including database servers, application servers and other file management system software.

For file bags, file boxes, compact shelves, etc. that need to be managed, an ultra-high frequency RFID tag is affixed to each file bag and file box, and each tag serves as the unique identity of the file box. Due to the large number of tags, the relevant RFID label printer can be used for large-scale rewriting, which is fast and convenient for unified rewriting.

File management system based on RFID technology:

Improve work efficiency: All files in and out of the warehouse can be loaded in and out of the warehouse in batches, and the file information can be read directly through the channel reader and writer to count the number of files. In the inventory, the RFID electronic tags of each file are directly scanned through the mobile collection device, and the file information and file quantity that need to be counted are directly read. These have changed the traditional reliance on manual means to confirm and count file information one by one, improving work efficiency.

Improve accuracy and reduce error rates: Incoming and outgoing files and counted file information have changed the way of counting, confirming, and registering through traditional manual means. Confirmation and statistics are directly performed by scanning RFID electronic tag information, which mentions accuracy and avoids for possible human errors.

Improve security and reduce risks: Through the application of RFID technology, the circulation information of archive data is more transparent and more real-time. The system itself completes the monitoring and early warning of archive data information, which is safer; at the same time, current management methods can be more Complete inventory counts simply and quickly, and directly check accounts and face, effectively reducing risks.

The application of RFID technology in intelligent archives management systems provides convenience for archive managers, and also provides more efficient optimization to improve archives management efficiency and reduce archives management costs. RFID technology realizes the full tracking management, positioning management, automatic file inventory, intelligent analysis and other functions of the physical circulation process of archives, optimizes the archives management process to the maximum extent, reduces the labor intensity of receiving, inventorying and searching, saves manpower and material resources, and improves the efficiency of archives storage and utilization. Strengthen file management security.