RFID Fixed Asset Management Solutions for Enterprises and Institutions

Project Background

Assets are important economic resources for companies and institutions. Optimizing and managing assets is an important task for the growth of corporate benefits. Assets are the cornerstone of income creation for enterprises and the source of costs and expenses. How to effectively control costs and expenses while making assets generate more income is a problem faced by every enterprise/unit. Assets are the material basis and important guarantee for the development of the cause and the normal operation of the unit.

Solution

I. Development Background

The fixed ASSET MANAGEMENT solution adopts advanced management concepts and product technologies, which is suitable for all types of organizations to conduct complete, detailed, dynamic and forward-looking information management of assets, avoid the loss of assets, and realize the preservation and appreciation of assets. At present, many enterprises and administrative institutions still use manual methods to carry out daily asset management. Due to the huge number of assets, geographical dispersion, and the relatively extensive system, many problems in asset management have been caused, which are mainly manifested in the following aspects:

1. Unclear assets and chaotic property rights;

2. Irrational resource allocation and uneven distribution of happiness and suffering;

3. There is a lot of arbitrariness in procurement and blind procurement;

4. Low efficiency in asset use, delayed maintenance, and high maintenance costs;

5. Asset disposal is very arbitrary, loss is serious, and there is a lack of strong constraint mechanisms;

6. Management systems and norms are difficult to implement and supervision is weak.

To solve the above problems, on the one hand, it depends on the organization to establish a sound asset management system and system, and on the other hand, an effective information system is needed as a management carrier. The fixed asset management system is such an information system.

2. Overview of the solution

The design goal of this system is to achieve data management and business process management of assets, improve the work efficiency of enterprises or institutions in asset management, and use advanced information technology to provide asset management and services for customers.

2.1 Design Concept

Perfect and detailed authority management: System administrators can assign different roles according to different divisions of labor, use different functional modules and obtain different prompt information, etc., to improve the flexibility and security of data processing.

Flexible and practical approval process: In the core business application process of asset procurement, warehousing, collection, scrapping, transfer, maintenance, etc., a combination of "automatic + manual" is used to carry out approval circulation. The current user can select the next operator from the candidate list according to the actual situation to avoid the risk of over-standardized management causing resistance to the daily operation of the enterprise.

Simple and convenient barcode printing: Supports barcode printers and scanners that are more widely used in China, and can realize batch printing of barcodes on multiple terminals in the local area network at the same time. The operation is simple and easy to use.

2.2 System Architecture

The fixed asset management solution proposes an independent product system architecture based on loose coupling and providing Web services. Using software products based on this architecture, users can access unit information assets, process business, and report information anywhere, at any time, using any device, and have the ability to share information, collaborate in business processing, and collaborate in services between institutions.

2.3 Functional modules

2.3.1 Asset registration module: used to register the fixed assets of an enterprise or unit, including basic asset information, procurement information, usage information, etc.

2.3.2 Asset query module: provides fast and accurate asset query functions, and users can query according to asset number, asset name, asset category and other conditions.

2.3.3 Asset collection module: used to record the collection of assets, including the collection person, collection time, collection purpose and other information.

2.3.4 Asset maintenance module: used to record the maintenance of assets, including maintenance personnel, maintenance time, maintenance costs and other information.

2.3.5 Asset scrapping module: used to record the scrapping of assets, including scrapping reasons, scrapping time, scrapping methods and other information.

2.3.6 Asset transfer module: used to record the transfer of assets, including transfer location, transfer time, transfer reason and other information.

2.3.7 Asset Statistics Module: Provides asset statistics and analysis functions, including statistical indicators such as asset quantity, asset value, and asset depreciation.

2.3.8 Permission Management Module: Used to manage the permissions of system users, including user roles, user permissions, user organizations, etc.

III. Features of RFID solution

1. Convenient identification and long-distance reading: RFID technology can read the information of asset tags at a long distance, which is convenient and fast.

2. Fast reading and instant display: Through radio frequency technology, asset information can be quickly read and displayed instantly on the RFID handheld terminal.

3. Accurate reading and unique label: Each fixed asset has a unique label to ensure the accuracy of reading.

4. Wear-resistant label, adaptable to harsh environment: RFID label has the characteristics of wear resistance, and can adapt to the challenges of various harsh environments better than barcodes.

5. Good anti-collision performance and batch reading: RFID technology has good anti-collision performance and can quickly read a large amount of asset information in batches.

6. Rewritable for more than 10,000 times, large memory capacity: RFID chips have the characteristics of rewritable and large memory capacity, which can meet multiple writing and storage needs.

IV. Advantages and Value

1. Improve asset management efficiency: Through automated data management and business process management, manual operations and the use of paper documents are reduced, greatly improving the efficiency of asset management.

2. Improve data accuracy: The system reduces the possibility of data errors and omissions and improves data accuracy through standardized data entry and data management processes.

3. Real-time monitoring of asset status: The system can monitor the use, maintenance and scrapping of assets in real time, identify problems in time and take corresponding measures.

4. Optimize asset allocation and use: Through asset statistics and analysis functions, help enterprises or units optimize asset allocation and use, and improve asset utilization and value.

5. Provide decision support: The system provides a wealth of statistical analysis functions to help enterprises or units make decisions and formulate reasonable asset management strategies.

As a long-distance and efficient means of information entry, the RFID fixed asset management system significantly improves the efficiency of asset inventory work and realizes the correspondence between information flow and physical flow. The system is suitable for large enterprises such as mining, oil drilling, and manufacturing plants, and is also suitable for small and medium-sized enterprises to manage high-value equipment such as office property, File management, and medical equipment.