How RFID smart cabinets manage book files

For a long time, my country's archives management has been plagued by problems such as scattered, disorganized, miscellaneous, large, and orphaned archives, which are far from meeting society's requirements for centralized, systematic, high-quality, and specific archives. Archives custodians urgently want a modern archives management method to meet the growing social needs. Judging from the history of archives management for thousands of years, archives management has evolved from non-independent systems to independent systems, from simple management to complex management, It develops from experience management to scientific management, from manual management to computer management, and from closed system to open system. In 2017, due to the continuous development of core technologies such as RFID technology, the Internet of Things, visual recognition and big data analysis, China's unmanned retail market began to rise, promoting the continuous upgrading of China's smart retail container industry, and also letting people understand the role of RFID technology. It has advantages in management and has been rapidly spread to various industries, among which books and archives are one of the most important fields. According to our research, the shipment growth rate of RFID smart filing cabinets by some leading smart equipment companies will exceed 200% in 2022. Not only that, the current penetration rate of RFID smart filing cabinets is only 4%, and there is huge room for development.

2. Application process

Files in cabinet

The staff will paste the RFID electronic tag on the file bag or book, and Store the basic information of the file or book and the receipt and return record in the RFID electronic tag.

Archive lending

Recipients can identify themselves by swiping their face, etc. After entering the system, they can open the cabinet door to borrow files or books. After completion, the system will automatically check the names of the files or books they have received, and supports the lending of multiple books at one time. , it can be equipped with face recognition, 1D and 2D code scanning, ID Card, reader card and other electronic reading uses. 

Archives return

Personnel returning Tools can identify themselves through card swiping, facial recognition, etc. After entering the system, open the cabinet door to return files or books. After completion, the system will automatically check the returned files or books.

File inventory

The RFID smart cabinet can fully automatically record the entry and exit of files or books, and can generate various management reports in real time.

3. Application advantages

Compared with traditional filing cabinets, RFID smart cabinets have the following advantages:

1. Automated management: RFID smart filing cabinets can realize automatic identification, classification, storage and management of files through RFID technology, reducing manual intervention and improving the efficiency and accuracy of file management.

2. Real-time monitoring: RFID smart filing cabinets can monitor the status and location of files in real time, making it easier for managers to understand the status of files at any time and process and deploy them in a timely manner.

3. High security: RFID smart filing cabinets adopt advanced security measures, such as fingerprint recognition, password protection, etc., which can effectively prevent files from being illegally obtained or tampered with.

4. Strong traceability: RFID smart filing cabinets can record the storage location, borrowing history and other information of each file to facilitate traceability and management by managers.