Bank implements RFID intelligent file management

Traditionally, after Files enter the Library, they must first be classified, sorted, and stapled. Then, relevant information for the file boxes must be written manually. Finally, the file catalog must be manually copied, and the catalog and files must be packaged into the file box. The archives are Stored in disorder and difficult to search; archive searches take a long time; the management of expired archives is lagging behind, and other operating methods consume a lot of labor and time, resulting in many archives being piled up for a long time after entering the library and not being sorted and archived in a timely manner. In view of the shortcomings of file management in major banks such as long-term access, easy storage order disruption, and low inventory efficiency, it is urgent to upgrade and transform the technology of file management.

solution

The RFID smart filing cabinet adopts advanced ultra-high frequency RFID technology, uses RFID electronic tags as information storage media and is pasted on the file bag. The basic information of the file and the receipt and return record are stored in the RFID electronic tag, and RFID is used to read and write The equipment, in cooperation with the back-end database management system, realizes the information management of the storage, borrowing, return, search and inventory of archive materials.

Application results

1. RFID smart filing cabinets greatly reduce workload and make accurate searches more convenient

The workload of manual inventory is too large and the efficiency is very low. When taking inventory of files, administrators have to use their own memory to classify, place and record the files, which is time-consuming and difficult to achieve the goal. Using RFID technology to inventory and classify files can easily achieve smooth shelving, avoid errors, and greatly reduce the error rate.

2. RFID smart filing cabinets simplify the borrowing and returning process and improve circulation efficiency

The traditional file borrowing and returning process requires manually opening the file title page to find the barcode location before scanning the barcode. This kind of operation process is still relatively cumbersome, and the borrowing and returning efficiency is relatively low. At the same time, barcodes are easily damaged, affecting the efficiency of borrowing and returning. The use of RFID smart filing cabinets not only simplifies the file borrowing and returning process, but also improves work efficiency and the security of information storage.

3. RFID smart filing cabinets improve the disconnect between borrowing management and safety and omission prevention processes

Relying on the manual borrowing management method, on the one hand, the workload of borrowing is large, on the other hand, there are also data login errors, and when the lost data is discovered, the information of the lost data cannot be recorded or the overdue borrowing cannot be tracked. Daily inventory and filling vacancies have a greater impact. The use of UHF RFID technology can improve the existing management model. Through the recording of RFID electronic tag information in the system, the historical records of each file entering and exiting the warehouse can be obtained, so that it can be matched with the historical records of borrowing and returning, and the data can be processed. Automatic tracking and warning.

4. Improve the security of file management

Real-time inventory of archive files through RFID technology can accurately check archive files, ensuring that even minor changes in archive files can accurately record alarms. It provides a strong guarantee for file storage and safe borrowing.

System functions:

1. The filing cabinet is equipped with a touch screen so that location information can only be viewed;

A 10-inch touch screen is installed on the front of the filing cabinet, which can display the file information on the entire filing cabinet. In addition, the location of the files can also be retrieved by connecting to the network;

2. The filing cabinet supports self-service query function, which is convenient and quick to use;

Click the whole cabinet query on the interface to display all the file information and location of the file cabinet; click the file query on the interface to query the specific location of the cabinet - grid - floor - where a certain file is located, and the status shows whether the file is in the cabinet;

3. The backend of the filing cabinet system has functions such as interrogation and lock control management;

The inventory function can identify abnormal file information, and the lock management can set the permissions of personnel in each department;

4. File cabinet management is simple and safe;

You can enter your account and password at the front of the cabinet, or you can log in by swiping your face, which is easy to operate, safe and efficient;

5. Users can query files based on name or number, add a borrowing list in the system to complete the borrowing application; return can be done manually at the borrowing desk or through self-service return on the filing cabinet;

6. When managers conduct file inventory, they can perform manual inventory or automatic inventory. The system automatically uploads the inventory results and performs background data analysis. It automatically categorizes the files based on the analysis results and understands the status of the files in real time.